Faculty Resources
Accounts Payable/Payroll Direct Deposit
You are required to have Direct Deposit set up to receive payments from USU.
1. Navigate to banner.usu.edu
2. Enter your A# and strong password, followed by Duo authentication
3. Enter your direct deposit information for Accounts Payable and Payroll (if employed by USU)
4. If you have any questions, please call The Controller’s Office at (435) 797-1011
Change of Grade
To change grades please click on the Faculty and Staff forms from the Registrar's Office. You will need the information below to change the grade.
- Student Name and A-Number
- Course Information: CRN, Subject, Course, Semester, Year
- Previous Grade and New Grade
- If the change of grade request comes from someone other than the primary instructor of record, the instructor will be copied on the confirmation of the grade change.
- If the grade being changed is older than one year, the Dean of the college will be copied on the confirmation of the grade change.
Incomplete Grade Information
The USU policy for incomplete grades requires instructors to provide documentation with an incomplete grade submission. The documentation is to be shared with the student and to include outstanding coursework required to complete the course, and an agreed upon date when the coursework will be completed. Instructors are to document what grade the student will receive if they fail to complete their work by the agreed upon due date.
To streamline the process, the Registrar’s Office has created a new ServiceNow form with all the necessary steps to submit an incomplete grade. Once the request has been submitted, it will be sent to respective students for approval before being processed by Registrar’s Office.
Because this process now exists in ServiceNow, incomplete grades have been removed from the Canvas and the Banner grade submission applications. If you have questions, please reach out to Adam Gleed in the Registrar’s Office at 435-797-7095.
ServiceNow link: Incomplete Grade Request ServiceNow Form
Mailing Packages/Bulk
When sending packages, large envelopes, or multiple letters we use the USU Distribution office. Please fill out the Mail Charge Slip and make sure to list the UMC 2805 so it comes back to the TEAL department. With this form you can directly charge a grant index if you know the number. You can leave your items to be mailed in the TEAL office for Lauren to take to the mail room, drop it off at the USU Distribution and Postal Services office on the east side of Maverick Stadium, or take it to the USU Post Office in the TSC where it will be picked up by distribution.
To purchase postage and use the USU Post Office you will need a p-card. Please check with the Business Assistant if you need this option.
Membership and Conference Registration
Reimbursement for membership is allowed if the total cost of membership plus the cost of member registration is less than the non-member registration. If this is the case, you can be reimbursed for both because it is saving the university money.
Mileage Tracking Form
Use this milage tracking form if you are tracking mileage for site visits, supervision, etc. over an extended period of time. If the travel is not tied to the semester (e.g. supervision) the December 15 and May 15 deadlines can be ignored.
Online/Virtual Conference Registration
Conference Attendee:
1. Complete the Online Conference Registration Form and send it to the department Business Manager.
Business Manager:
2. Add funding information.
3. Forward to applicable staff member to assist with paying for the registration on the department p-card.
NOTE: Employees should not purchase the registration on their own and request reimbursement.
Procedures for Students Not Meeting Professional Expectations
The Guidelines for Student Contact show the process for dealing with students who are not meeting professional expectations, including attendance, late work, and other more serious issues.
Travel Authorization Form
Use this Travel Authorization form when traveling for the University, even if there will not be any reimbursement. This form must be submitted and approved PRIOR to travel. Do not incur any travel related expenses until the TA has been approved.
Traveler:
1. Complete the ServiceNow Travel Authorization form.
Travel Specialist:
2. Once the ServiceNow TA form is built and submitted by the Traveler, it will be circulated for approvals which include the travel specialist, financial managers, and the Department Head.
Travel Reimbursement
The Travel Reimbursement form is used to request reimbursement. Expenses incurred prior to travel may be submitted for reimbursement after approval of the TA and at least two weeks prior to travel. Otherwise, it should be submitted immediately after the travel has occurred. All expenses must be supported by a receipt that includes detailed information of the expense AND proof of payment.
Traveler:
1. Complete the ServiceNow Travel Reimbursement form.
2. Include detailed expense receipts that show proof of payment.
3. Include mileage information if requesting mileage reimbursement other than the standard rate from USU to the airport.
4. If you are unsure if your documentation is sufficient, please contact the Travel Specialist.
Travel Specialists:
5. Once the ServiceNow TR form is built and submitted by the Traveler, it will be circulated for approvals which includes the travel specialist, financial managers, and the Department Head.